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Therapists & Counselors

Let your practice focus on what matters

Free up hours each week by automating intake, scheduling, and reminders — with an AI assistant that matches the warmth of your practice.

Launch Practice Agent

Deploy in under 5 minutes

60%
Less time on admin tasks
35%
Fewer no-shows
2x
Faster new client onboarding

Real scenarios

Sound familiar?

Here's what changes when the busywork gets handled for you.

New client reaches out at midnight in crisis mode

Before → After
BeforeVulnerable clients fall through the cracks

Someone struggling with anxiety finds your practice online at 1am. They fill out the contact form but hear nothing until Monday. By then they've lost the courage to reach out — or found someone else.

With MixrEvery inquiry met with warmth, instantly

Your Mixr AI agent responds immediately with a warm, empathetic message. It collects basic intake info, explains what to expect, and books them for your next opening. They wake up feeling heard and scheduled.

Session reminders that actually reduce no-shows

Before → After
BeforeEmpty hours, lost income

You send manual reminder emails but they get buried in inboxes. Clients forget, no-show, and you lose a $150 session slot. Rescheduling is another round of phone tag.

With MixrFull schedule, fewer cancellations

Your AI agent sends a friendly reminder 24 hours before and again 2 hours before the session. If they need to reschedule, the AI handles it immediately and fills the open slot from your waitlist.

Without automation

  • Administrative overhead takes time away from clients
  • Intake forms and scheduling are manual and error-prone
  • Maintaining boundaries while being accessible is difficult

With Mixr

  • Streamlined intake process captures client info before sessions
  • Automated scheduling respects your availability windows
  • Professional, empathetic first contact sets the right tone

See how it works for your business

Deploy in minutes, or talk to our team for a custom setup.

Launch Agent
Book a Free Consult

Revenue

Capture & close more leads

Stop losing jobs between the first inquiry and a booked appointment.

Therapist worried about AI feeling "cold"

Problem

You're talking to a therapist who says "My clients are vulnerable — I can't have a robot talking to them. It needs to feel human." She's spending 8 hours a week on scheduling and intake.

With Mixr

Show her the AI's actual tone: "I'm glad you reached out. Let's get you set up with an appointment that works for you." Then show her 8 hours of her week freed up. She realizes the AI isn't replacing her warmth — it's extending it.

Afraid of impersonal automation→Sees warmth plus time savings

Group practice scaling without more admin staff

Problem

A practice with 4 therapists is growing but can't justify another full-time receptionist at $40K/year. Intake calls are being missed, and therapists are doing their own scheduling between sessions.

With Mixr

The AI handles intake for all 4 therapists, routes clients to the right provider based on specialty, and manages all scheduling. It costs a fraction of a hire and works 24/7.

Growing pains, can't afford more staff→Scales intake without headcount

Growth

Reviews & repeat business

Turn happy customers into referrals without chasing them yourself.

Turning discharged clients into referral sources

Problem

A client finishes their treatment plan and feels great. They'd happily refer friends, but you never ask — and you definitely can't reach out months later without it feeling weird.

With Mixr

Your AI agent sends a warm message a few weeks after the last session: "We're so glad you're doing well. If you know anyone who could benefit from support, feel free to share our info." Gentle, appropriate, and effective.

Referrals happen by accident→Grateful clients become referral sources

Keeping your Psychology Today profile active

Problem

Your profile gets views but the inquiries come in waves. During slow weeks, you wish you could follow up with people who visited but didn't book. But there's no way to do that.

With Mixr

Your AI agent engages every inquiry instantly and nurtures anyone who doesn't book right away with a gentle follow-up: "Still thinking about getting started? I can help you find a time that works." More profile views convert to booked sessions.

Profile views don't convert→More inquiries become clients

What gets handled

The problems Mixr takes off your plate

Empathetic First Contact

New clients receive a warm, professional response that sets the tone for your practice.

Streamlined Intake

Collect essential information before the first session so you can focus on the client.

HIPAA-Aware Boundaries

Built-in guardrails ensure the AI never crosses clinical boundaries.

Works with your stack

Google Calendar
Manage your session schedule and availability windows
Gmail
Send intake forms, confirmations, and session reminders
Zoom
Auto-generate telehealth links for virtual sessions
Stripe
Collect session payments and manage billing

How it works

Deploy in 3 steps

1

Click Get Started

Answer a few questions about your business — we handle the setup.

2

Connect your tools

Link calendar, email, and other apps via OAuth in Settings.

3

Go live

Mixr starts handling the workflows you configured — 24/7.

Ready to fix what's slowing down your therapists & counselors business?

Join businesses using Mixr to capture more leads, save admin hours, and deliver better service.

Launch Practice Agent
Book a Free Consult

15-minute strategy call

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